Report & Export
Committee-ready consultation reports in minutes, not days. Generate polished PDF summaries, export raw data as CSV and produce automated consultation analysis with intelligent insights. all at the click of a button. The consultation report generator built specifically for UK planning consultations. From consultation reports to planning committee papers, ConsultOnline turns your consultation data into publication-ready evidence.
PDF Consultation Reports
Beautiful, branded PDF reports with charts, response summaries and key findings. Formatted and ready for planning committee papers, public inquiry evidence or stakeholder briefing packs. Include your organisation’s logo, colours and contact details automatically.
CSV Data Export
Export raw survey responses, analytics data and interactive map pins as CSV files. Import directly into Excel, SPSS or your own analysis tools. Every data point from your consultation is available for download, giving you complete flexibility for further analysis and cross-referencing with other datasets.
Scheduled Reports
Set up automatic report delivery on a schedule that suits your team. Receive weekly progress updates during the consultation period, or comprehensive end-of-consultation summaries delivered straight to your inbox. Keep stakeholders informed without lifting a finger.
The Problem We Solve
How automated reporting saves planning teams weeks
Traditional consultation reporting is one of the most time-consuming tasks facing planning teams. After a public consultation closes, the developers team typically spend days (sometimes weeks) manually collating responses from paper forms, emails, letters and online submissions. Each response must be read, categorised and summarised. Themes need to be identified. Statistics need to be compiled. Charts need to be created. And all of this needs to be formatted into a consultation report or planning committee report that meets regulatory standards.
For a large-scale planning application consultation that generates hundreds or thousands of responses, this manual process is not just slow, it is expensive. And despite the effort, manual collation always carries the risk that responses are miscounted, themes are overlooked or important objections are buried in the volume of data.
ConsultOnline’s automated consultation analysis eliminates this bottleneck entirely. Because every response is captured digitally and structured from the moment it is submitted, the platform can generate a comprehensive consultation report in minutes rather than weeks. Every response is accounted for. Sentiment is analysed automatically. Themes are identified and quantified. Geographic patterns are mapped. And the result is a polished, publication-ready document that planning officers can review, annotate and submit with confidence, knowing that nothing has been missed and every voice has been counted.
How It Works
From consultation data to committee-ready report in three steps
Select Report Type
Choose from a PDF consultation summary, CSV data export, or intelligent analysis report. Apply filters for specific date ranges, question groups, response types, or demographic segments. Tailor each report to its intended audience — whether that is a planning committee, a community group, or an internal team briefing.
Generate Automatically
Click generate and the platform compiles your data, runs intelligent analysis across all responses, identifies key themes and sentiment patterns, creates charts and visualisations and formats everything into a polished, professional document. Most reports are ready in under sixty seconds, even for consultations with thousands of responses.
Download, Share, or Schedule
Download your report instantly as a PDF or CSV. Share a live dashboard link with colleagues who need real-time access. Or set up scheduled delivery so that updated reports land in the right inboxes at the right time — weekly during consultations, or as a final summary when the consultation closes.
Built for Planning
Reports built for the planning process
ConsultOnline does not just export data, it produces the specific document types that planning teams need at every stage of the consultation and decision-making process.
Consultation reports
Generate comprehensive reports that demonstrate how the community was consulted, what responses were received and how feedback was considered. Formatted to meet local planning authority requirements and ready for submission alongside planning applications.
Planning Committee Papers
Produce summary reports formatted specifically for planning committee agendas. Include response counts, key themes, sentiment breakdown and officer commentary sections. Give committee members a clear, evidence-based overview of public opinion on any application.
Section 106 Evidence
Document community priorities and concerns to support Section 106 negotiations. Quantify demand for infrastructure improvements, green space, affordable housing and other community benefits with data directly from consultation responses.
Neighbourhood Plan Summaries
Produce consultation summaries for neighbourhood plan examinations and referendums. Demonstrate the breadth and depth of community engagement with clear statistics, geographic reach data and thematic analysis of responses received during each consultation stage.
Public Inquiry Documentation
Prepare robust evidence bundles for planning appeals and public inquiries. Detailed reports with full audit trails, response-level data and methodology documentation that stands up to scrutiny from inspectors and opposing counsel.
Stakeholder Briefing Packs
Create tailored briefing documents for elected members, client teams, or community groups. Include or exclude specific data points, adjust the level of detail and produce a professional pack that communicates consultation outcomes clearly to any audience.
Stop spending weeks on consultation reports
Planning teams using ConsultOnline generate their consultation reports in minutes instead of days. See how automated reporting can transform your consultation workflow.
Capabilities
Every export format you need
Whether you need a polished PDF consultation report for a planning committee, a CSV export for deeper statistical analysis, or a GeoJSON file for mapping tools, ConsultOnline has you covered.
Report Structure
What’s inside a ConsultOnline report
Every PDF consultation report generated by ConsultOnline follows a clear, professional structure designed to meet the expectations of planning officers, committee members and inspectors. The report opens with an executive summary that highlights the headline figures - total responses received, overall sentiment balance and the top themes identified across all open-text answers. This gives readers an immediate understanding of the consultation outcome without needing to read the full document.
The main body of the report provides a question-by-question breakdown of all responses. Closed questions are presented with charts and percentage breakdowns. Open-text questions include a thematic summary generated by the platform’s intelligent analysis engine, identifying the most frequently raised topics and the sentiment associated with each. Demographic analysis shows who responded and how different groups felt about key issues, while geographic distribution maps reveal spatial patterns in the data — particularly useful for understanding which neighbourhoods are most affected by a proposed development.
Each report concludes with a methodology section documenting how the consultation was conducted, the channels used, the consultation period and the total reach. Appendices provide the complete raw data for anyone who needs to verify the summary findings. The entire document is branded with your organisation’s identity, formatted for print at A4 size and includes page numbers, a table of contents and proper heading hierarchy for accessibility.
Export Formats
Export formats and integrations
Download your consultation data in the format that works for your team. From print-ready PDFs to machine-readable CSV files, every export is designed to slot into your existing workflow.
PDF Reports
Publication-ready PDF consultation reports with your branding, charts, tables and professional formatting. Print at A4 for committee papers or share digitally. Includes table of contents and page numbering.
CSV Data Export
Export every survey response, demographic data point and engagement metric as structured CSV files. Compatible with Excel, Google Sheets, SPSS, R and any data analysis tool. Filter by date, question, or respondent type before export.
Raw Data Download
Download the complete, unprocessed dataset from your consultation. Includes all responses with timestamps, metadata and file attachments. Perfect for auditing, archiving, or importing into your authority’s document management system.
Scheduled Reports
Configure automatic report generation and delivery on daily, weekly, or custom schedules. Reports are generated and emailed to your chosen recipients automatically — ideal for keeping project teams and elected members updated throughout a consultation period.
Shareable Dashboard Links
Generate secure, shareable links to live consultation dashboards. Give stakeholders, clients, or community groups read-only access to real-time results without needing a ConsultOnline account. Control access with expiry dates and password protection.
Print-Ready Formatting
Every PDF report is optimised for professional printing at A4 size. Proper margins, high-resolution charts, accessible colour schemes and clean typography ensure your reports look polished whether they are read on screen or printed for a committee meeting.
FAQ
Frequently asked questions
Ready to streamline your consultation reporting?
Stop spending days producing consultation reports by hand. Generate publication-ready PDF consultation reports with automated analysis in minutes.
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